Collections & Gallery Operations Manager

The Collections and Gallery Operations Manager is a senior operational and curatorial-adjacent role responsible for the stewardship, documentation, and movement of artworks and design objects, as well as overseeing day-to-day gallery operations. This role will ensure the professional handling of artworks and objects across exhibitions, sales, consultancy projects, and collections while maintaining museum-standard documentation, Lead Buying, compliance and logistics coordination. The role reports to the Director, Commercial Art & Design and oversees operational execution across collection management, day-to-day operations, and design buying. Manages workflow coordination of two Gallery Associates, performance standards, and compliance with art handling and documentation protocols. Will act as primary operational lead in the Director’s absence.

1.    Collections Management & Registrar Duties
•    Act as the primary registrar for the gallery, overseeing all artwork and design object records, supporting the Director with provenance documentation (as necessary) and condition reporting. 
•    Maintain the gallery inventory management system, ensuring accurate cataloguing, inventory tracking, and digital archiving of artworks, design objects and client data. 
•    Coordinate incoming and outgoing rentals, consignments and sales, including contracts, insurance, shipping documentation, customs clearance and courier coordination. 
•    Conduct packing specifications and installation requirements. 
•    Manage insurance coverage and risk mitigation for artworks in transit, storage and on display. 
•    Liaise with artists, collectors and shipping partners to ensure professional handling and compliance with international museum standards.

2.    Gallery Operations Management
•    Provide oversight of day-to-day gallery operations, establish and manage with Director; operational policies, workflows and systems across front-of-house, back-of-house, vault storage, exhibition and consultancy delivery.  
•    Coordinate operational planning for exhibitions, events, private views and VIP appointments in collaboration with the Director and Marketing team.   
•    Manage relationships with external vendors and service providers including fabricators, facilities, security, and maintenance contractors. 
•    Oversee Gallery Associate workflows including scheduling, task delegation, performance standards, and art handling protocols.
•    Act as deputy operational contact in the Director’s absence for logistics, staffing and client-facing matters. 
•    Contribute to strategic planning, budgeting and forecasting related to roster artworks, design items and operations.

3.    Design Gallery Buying (Lead Buyer)
•    Lead acquisition procedure for the design gallery, sourcing design-related retail items, books, objects, and limited-edition design works aligned with the Gallery Director’s curatorial and commercial strategy. 
•    Present purchasing, inventory mix, and stock levels to QC+ procurement. 
•    Build relationships with local, regional and international designers, studios, manufacturers, and suppliers. 
•    Manage purchase orders, pricing structures, and margin frameworks for design inventory. 
•    Track stock levels, sales performance, and replenishment strategies for design objects.

4.    Consultancy & Client Project Support
•    Conduct targeted artist and artwork research, including availability, pricing, provenance, commission and exhibition history.
•    Support Director with formatted materials for inclusion in proposals, reports, and presentations.
•    Act as a primary point of contact with galleries and artists on designated projects. 
•    Prepare inventories, proposals, and logistics plans for large-scale art consultancy commissions. 
•    Liaise with clients, architects, and commercial galleries regarding onsite artwork handling.

5.    Compliance, Systems & Reporting
•    Ensure compliance with international best practices in collection’s care, customs regulations and anti-money laundering documentation where applicable. 
•    Maintain an accurate inventory record in coordination with the Director. 
•    Produce quarterly and annual reports on inventory stats, movement, and risk management. 
 

•    Minimum 8+ years’ experience in a commercial gallery, museum or art logistics environment with collections management and sourcing responsibilities. 
•    Demonstrated buying/procurement experience in museum or commercial gallery related enterprise. 
•    Expert knowledge of international artwork handling, documentation, shipping and insurance processes. 
•    Experience with collections management systems (ArtLogic, Arternal, ArtBase, TMS or similar). 
•    Strong commercial awareness and understanding of the art market and design sector. 
•    Proven ability to manage multiple projects with high attention to detail and discretion. 
•    Degree or equivalent certification/experience in Art History, Museum Studies, Fine Art or related field. 

At QC+, we believe that culture is more than a keeper of heritage—it is a dynamic force for economic growth, global connection, and meaningful engagement. Building on the visionary foundation of Qatar Museums, QC+ blends tradition with innovation, transforming cultural assets into vibrant experiences and revenue-driving opportunities.

Our mission is to redefine how culture is monetized, seamlessly integrating heritage with contemporary strategies to create immersive, authentic experiences that resonate locally and globally. Through strategic collaborations with artists, institutions, and creative visionaries, QC+ empowers cultural institutions to maximize their potential while preserving their unique identity.
Our vision is to become locally-acclaimed and globally-recognized purveyors of culture.
This role offers the opportunity to be part of a pioneering team, driving cultural innovation while amplifying engagement and commercial success across Qatar Museums, QC+ Ventures, Qatar Creates, and consultancy services. Together, we will craft a future where culture inspires, connects, and thrives.